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Diane Ives

MRIS, Sept. 8, 2008-When setting up a Saved Search for Auto Email, use the count link (located in the pale blue bar). The search must contain less than 250 listings in the initial search or you won’t be able to set up the auto email.No need to type in a Subject. There is a default subject that will automatically fill in the subject line.

Select the display you wish the receiver to see. Along with the listing information the icons; globe, camera, and movie reel will also be included.

You won’t need to type in a message. There is a default message that will fill in automatically for you. The default message will place the link for the listings above your email signature. That makes the link easy to locate on the email message screen.

The receiver of the Auto Email will receive New Listings, Changed Listings, and Missed Listings. I’ve included the meaning of each of these here.

New Listings include all listings that are new TO YOUR SEARCH as of the day the email was sent.  This includes any brand new listings that matched your criteria and listings that were updated in some way that made them a new match.  Remember NEW does not mean new on the market.

Missed listings are best explained through an example: Let’s say your Auto Email finds a new or changed listing on July 10th, but you don’t have time to read the email until July 15th.  The possibility exists that the listing (which was new on July 10th) has already been taken off the market or changed in some way so that it no longer matches your criteria.

Changed listings have changed in some meaningful way since they were first sent to the client. This is change to any field that is included in the Search Criteria.

If at any time the listing search result is over 250 the email will disable itself. The email will also disable if the receiver doesn’t view for 45 days or if there are no listings to send out for 45 days. In addition, the receiver can unsubscribe by using the unsubscribe link at the bottom of the email.

While Auto Email is a feature in Matrix, did you know that the three Web sites offered by MRIS®; ActiveAgent®, ActiveAgent® Pro, and Lingo, all have an Auto Email feature that visitors to your site can utilize? It allows users of your site to run a search, save it, and receive automatic updates. Users must first register with your site to take advantage of this service. This is a great way to capture that email address and convert that prospect into a customer.

Auto Email is currently taught in the Matrix Class which is offered in hands on and online classrooms. To enroll in a class, log on to, hover over training, click class enrollment.

For more information on ActiveAgent®, ActiveAgent® Professional, and LIingo please log on to, select Products & Services from the links on the left-hand side of the page, then click on MRIS products. For questions please call the MRIS Sales Line at (301) 838-7255.