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Going Paperless – Top 3 Benefits of Turning Paper Documents into Digital Files

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Digital Developments by Veneeta Eason

RISMEDIA, February 17, 2011—The “agent of the future” will be more successful and efficient in a paperless office. Paper isn’t going away completely, but you can free up space and access information much faster when you turn paper documents into digital files. Furthermore, scanning your documents allows you to respond to clients and colleagues faster, get organized and put an end to office clutter. All of which helps you save time and money…and can help you make money.

There are a variety of ways to go paperless. Some REALTORS® utilize the scanning function of their office or home printer for convenience scanning. In today’s world of REOs and the increasingly heavy document load that contracts, appraisals and other transaction paperwork places on agents, scanning a batch of multi-page documents, page-by-page, eats up a lot of your time, begging for a more specialized solution. Have you ever had to fax a contract to the bank, only to have it rejected because the image quality was so poor? Worse yet, you try to scan with your home printer, realize that the process is going too slowly and then end up driving to the office to use a high-speed scanner? It’s not the best use of your time. How can you scan efficiently, cost-effectively and with the kind of speed you need? The answer is an easy-to-use, compact desktop scanner. This technology solution is increasingly important to real estate agents. There are several products on the market, but one to consider is the Kodak ScanMate i1120 Scanner.

The Kodak ScanMate has an automatic document feeder for quick scanning. You can place up to 50 sheets in the feeder and they’ll be scanned in sequence for you. The scanner handles 20 pages per minute, which makes fast work of your contract files. And you can even add more sheets to the feeder while scanning is in progress.

A dedicated scanner can be the difference-maker for you as a real estate professional. It can enable your goal of a paperless office and deliver speed and efficiency benefits like these:

1. Save Time – Scanning, sending and sharing information all happens quickly and productively.
2. Get Organized – Declutter your work space, free up your filing cabinets, eliminate lost documents.
3. Save Money – Lower your storage costs and concentrate on what’s important—building business rather than managing paperwork.

Veneeta Eason is director, Worldwide Marketing Manager – Real Estate for Kodak. For more information, visit www.kodak.com.

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